Change of
Program Status
Please see below 4 different status
types that students may be placed on when not
enrolled for the current term or upcoming term(s).
All students must either be enrolled or be placed
on one of the statuses listed below.
To request to be placed on a specific status,
please submit the
Change of Student Program Status form to
Enrollment Services. If required, the form will
be sent to the Program for approval. The Program
will then reply to Enrollment Services with
their decision and the student's status will
be updated.
Students who do not re-enroll upon the expiration
of any of the statuses below, will be administratively
withdrawn from the School by Enrollment Services.
Students who have been administratively withdrawn
will need to apply for re-admission as well
as pay the application fee.
Please
click here for the Change of Student Program
Status Form (pdf).
Maintaining
Matriculation
A student on Maintaining Matriculation is defined
as a student who is approved to complete unfinished
work required for courses from previous semesters,
but is not involved in any academic enhancement
outside their usual curriculum. Such a student
is not taking any new courses but will be registered
for the School-specific version of a course
entitled “Maintaining Matriculation”.
Examples of students eligible for Maintaining
Matriculation:
• Student who is working on an Incomplete(s)
from a previous term.
• Student who is awaiting graduation due
to missing a graduation date or studying for
passage of board exams.
Students wishing to be placed on Maintaining
Matriculation should submit a Change
of Student Program Status form (pdf).
** This form will be forwarded to your Program
for approval. Completion of this form and receiving
approval from your department will enable SHRP
to accurately report students as active in their
current program **
Please
click here for the Change of Student Program
Status Form (pdf).
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Continuing
Program Status
Students who wish to remain in their active
program but are not taking courses, go on a
leave of absence, or are maintaining matriculation
during the fall or spring semesters may request
to be placed on continuing program status.
Students may be placed on Continuing Program
Status for up to one Academic Year.
Students requesting to be placed on this status
should submit the Change
of Program Status form (pdf) to Enrollment
Services.
Your Program Director will be notified by
email when these forms are received and processed.
Please note students who are in a block registered
program may not use this form and must apply
for a Leave of Absence (see LOA section below).
Students who do not re-enroll upon the expiration
of their Continuing Program Status, will be
administratively withdrawn from the School by
Enrollment Services. Students who have been
administratively withdrawn will need to apply
for re-admission as well as pay the application
fee.
Please
click here for the Change of Student Program
Status Form (pdf).
Leave
of Absence
Any student who wishes to request a Leave of
Absence must submit a completed Change
of Student Program Status form (pdf) to
Enrollment Services, indicating the reasons
for the request. This form is available through
the Office of Enrollment Services, either in
person or on the SHRP website. Once received,
Enrollment Services will forward the form to
the student's Program Director, who will evaluate
the request in accordance with any Program specific
policies or procedures.
If the Program Director imposes any conditions
on the student's return from a Leave of Absence,
the Program Director will communicate the conditions
in writing to the student, with a copy to Enrollment
Services. Enrollment Services will place a hold
on the student's registration until the Program
Director confirms in writing to Enrollment Services
that all conditions have been met for the student's
return from Leave of Absence. A Leave of Absence
may be granted for a period of up to one academic
year per request.
A Leave of Absence may be extended upon submission
by the student to Enrollment Services of a Change
of Student Program Status form, requesting additional
leave. Enrollment Services will forward requests
for additional leave to the Program Director,
who may approve additional leave for periods
of up to one academic year.
The Office of Enrollment Services may deny
return from a Leave of Absence, if the student
has not obtained Program Director's written
confirmation that any conditions established
for the Leave of Absence have been met or if
outstanding tuition and fees or other encumbrances
exist. Unless conditions have been imposed by
the Program Director for return from a Leave
of Absence, students are not required to receive
approval to return if they are returning within
the period the student had been previously granted.
Reapplication for admission is not required.
Students who do not re-enroll upon the expiration
of a Leave of Absence and who do not receive
approval from the Program Director for an additional
period of leave, will be administratively withdrawn
from the School by Enrollment Services.
Please
click here for the Change of Student Program
Status Form (pdf).
Withdrawal
From School
A student wishing to officially withdraw from
the school must consult with their Program Director,
complete the Change
of Student Program Status form (pdf) and
forward to Enrollment Services. The form will
be forwarded to your Program for approval.
Students with outstanding balances are not entitled
to receive, or to have sent on their behalf,
transcripts of their academic work until such
encumbrances are satisfied. An exit interview
may be scheduled with various departments (ie
Financial Aid, Student Loans...).
Once the Program has approved the withdrawal
and all encumbrances have been met, the withdrawal
will be processed and the student's graduation
fee will be reversed and distributed if applicable.
Please
click here for the Change of Student Program
Status Form (pdf).
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